Privacy Policy

Last updated: 21 August 2025

Quick Summary (Plain English)

We take your privacy seriously. Here's the short version:

✅ You own your data and documents – we just process them to give you results.
✅ We don't sell your information – ever.
✅ Uploaded documents are processed securely and may be deleted after use unless you choose to save them.
✅ We only collect what we need – such as your email when you sign up, and anonymous usage data to improve our service.
✅ We use trusted providers (like hosting or payments) to deliver our service, and they must keep your data safe.
✅ You can request access, updates, or deletion of your personal data at any time.
✅ We keep your data safe using encryption and security best practices, but no system is 100% risk-free.
✅ Cookies may be used to improve your experience; you can disable them in your browser.

This is just a friendly summary. The full, legally binding Privacy Policy is below.

Full Privacy Policy

1. Who We Are

Employment Agreement Reader ("we", "our", "us") provides tools to help HR teams and businesses extract and summarise key terms from employment contracts and agreements.

2. Information We Collect

We may collect the following types of information:

Personal information you provide: e.g. name, email address, phone number, organisation details when you sign up, request a demo, or contact us.
Uploaded documents: employment contracts or agreements you upload for extraction and analysis.
Usage data: IP address, browser type, device information, and pages visited, collected automatically via cookies or similar technologies.

3. How We Use Information

We use the information we collect to:

Provide and improve our Services.
Process and summarise uploaded contracts.
Communicate with you about the Services, including updates and research opportunities (if you've opted in).
Maintain security and prevent fraud.
Comply with legal obligations.

4. Document Handling

Uploaded contracts are processed securely and only for the purpose of providing the Services.
Unless you choose to save results, documents may be automatically deleted after processing.
We do not use uploaded documents to train external AI models without your consent.

5. Sharing of Information

We do not sell your personal information. We may share information only in these limited circumstances:

Service providers who help us operate the Services (e.g. hosting, storage, analytics, payment processing), bound by confidentiality agreements.
Legal requirements if we are compelled by law, regulation, or court order.
Business transactions such as mergers or acquisitions, where data may be transferred.

6. Data Retention

We retain personal data only for as long as necessary to provide the Services, meet legal obligations, or resolve disputes. Uploaded contracts may be deleted after processing unless you actively save them.

7. Your Rights

Depending on your location, you may have the right to:

Access, correct, or delete your personal information.
Withdraw consent to certain processing activities.
Lodge a complaint with a data protection authority (e.g. GDPR, CCPA, Australian Privacy Commissioner).

To exercise these rights, contact us at [email protected].

8. Security

We take appropriate technical and organisational measures to protect your data, including encryption of documents in transit and at rest, access controls, and monitoring for unauthorised access.

However, no system is completely secure, and we cannot guarantee absolute protection.

9. Cookies

Our website may use cookies or similar technologies to improve your experience, analyse usage, and deliver relevant content.

You can disable cookies in your browser settings, but some features may not work correctly.

10. International Transfers

If you use our Services from outside the country where our systems are hosted, your data may be transferred internationally. We ensure such transfers comply with applicable laws and include appropriate safeguards.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page.

12. Contact Us

If you have questions about this Privacy Policy, please contact us by email: [email protected]